Success in the doctoral training depends on good relations between you, your supervisor and your colleagues. In case problems or concerns arise in your workplace environment, you can contact the doctoral ombuds to discuss issues in a confidential environment.
The doctoral ombuds acts neutral, respects confidentiality and works discretely, thereby providing a low threshold entrance to signal problems that may affect the doctoral process. The doctoral ombuds is the first contact point for PhD researchers and supervisors regarding all disputes and problems related to the doctoral process (art. 22 - Regulation concerning the attainment of doctoral degrees at the KU Leuven) .
Five doctoral ombuds persons are appointed. You can freely choose the doctoral ombuds whom you want to talk to. If you have no preference, we suggest you contact:
- Prof. Thierry Troosters if you belong to the Department of Kinesiology, the Department of Development and Regeneration or the Department of Rehabilitation Sciences
- Prof. Guy Van den Mooter if you belong to the Department of Pharmaceutical and Pharmacological Sciences, the Department of Clinical and Experimental Medicine or the Department of Oral Health Sciences
- Prof. Marie-Christine Herregods if you belong to the Department of Neurosciences or the Department of Cardiovascular Sciences
- Prof. Peter Vandenberghe if you belong to the Department of Human Genetics, the Department of Cellular and Molecular Medicine or the Department of Imaging and Pathology
- Prof. Sandra Nuyts if you belong to the Department of Oncology, the Department of Public Health and primary Care or the Department of Microbiology and Immunology
In situations where you do not agree with a decision of the doctoral committee, you can launch an internal appeal with the Vice Rector for Student Affairs. If the Vice Rector for Student Affairs is an interested party, he/she is replaced by the Vice Rector for Research Policy.
Procedure: The PhD researcher must submit the appeal by e-mail within five calendar days from the day after which the decision of the doctoral committee or the examination committee was made known. In his/her complaint the PhD researcher includes at least a factual description of the invoked objections.
More information: art. 23 (Regulation concerning the attainment of doctoral degrees at the KU Leuven)